News and Media
Comments by and regarding Barry Associates and other news items of special interest to the information professional...
Cambridge, Massachusetts, November 21, 2006
The Havard University Archives announced its Guidelines for Managing University Files (pdf) in a posting to the US Archivists list. These excellent, succinct and refreshingly candid ("Currently, there is no comprehensive long-term strategy for preserving and maintaining access to e-mail and other electronic records") guidelines for faculty members will be useful not only to other institutions of higher learning, but to others outside of academia.
American Bar Association issue guidance on use of metadata:
The Model Rules of Professional
Conduct do not contain any specific prohibition against a lawyer’s reviewing
and using embedded information in electronic documents, whether received from
opposing counsel, an adverse party, or an agent of an adverse party. A lawyer
who is concerned about the possibility of sending, producing, or providing to
opposing counsel a document that contains or might contain metadata, or who
wishes to take some action to reduce or remove the potentially harmful
consequences of its dissemination, may be able to limit the likelihood of its
transmission by “scrubbing” metadata from documents or by sending a
different version of the document without the embedded information.
[Purchase the American Bar Association publication: Formal
Ethics Opinion 06-442]
[Purchase the American Bar Association publication: Formal Ethics Opinion 06-442]
Arlington, Virginia, July 25, 2006
Our house...our family archive
This is probably
the only discussion on this site that is not about information and records
management, because it is about my home. It also in so many ways a precious family archive. It is about my own and my wife's
journey as we thought seriously about the home aspects of aging in place. Are you thinking
about retiring in the next few years? Baby boomer? Last kid in college?
Otherwise ready to downsize your life style without giving up on quality of
living—in fact improving on that?
Read media stories about the design and construction of Rick Barry's and wife Linda Cox's
journey with their single-family "retirement home" built in 2001-2, as one alternative
for 50+ year-old retirement.
The home was originally reviewed by architect and syndicated columnist,
Katherine Salant in, "A
House for All Seasons," in
the Washington Post, September
13, 2002 and some two dozen other newspapers in which her column is
syndicated. Subsequently, another article by Christy Pagans
editor of the Guide
to Retirement Living, "Aging in a Unique Place--A Home for (and of) the Future," was published in
the Guide's February 2006 edition.
That article was revised and published again, this time with interior photos, as
Turning Tide, One Couple’s Practical Dream Home Is Ahead of Its Time"
in the Spring 2006
issue of Washington SPACES magazine,
Trish Donnelley, Editor. This is a one-level home designed by Rick and his wife
Linda Cox with assistance from
an architect an a builder using
multi-generational (Universal Design) architectural design features, though we
weren't aware of that until we were over half way through the project.
Bradford, UK, January 6, 2006
Emerald Publishing announced the 2005 Emerald Literati Network 2006 Records Management Journal Outstanding Paper Award for "Heritage groups challenge George W. Bush nominee for US Archivist: So What?" Authors Rick Barry and Mike Steemson. The award is selected by election among editorial boards of the Network. The paper appeared in the Records Management Journal, Volume 15, Issue 1, 2005. It discusses issues surrounding the process for nomination of the new Archivist of the US and related organizational issues and international implications.
In the Guest Authors Section: 2005 ACA W. Kaye Lamb Prize for "What's History Got to Do with It?" by Tom Nesmith. Author and Associate Professor, Master's Program in Archival Studies, Department of History, University of Manitoba, received the 2005 Association of Canadian Archivists' treasured W. Kaye Lamb Prize -- named after the acclaimed Dominion Archivist of Canada (1948-68), first National Librarian of Canada (1953-67), and Society of American Archivists' president (1964-65) -- for the Archivaria article that best advances archival thinking and scholarship in Canada.
College Park, Maryland, April 1, 2005
20 Years of the National Archives and Records Administration April 1, 2005, marks the 20th anniversary of the National Archives and Records Administration (NARA) as an independent Government agency. The agency was established in 1934, but achieved a new status of organizational independence by the National Archives and Records Administration Act of 1984 that became effective April 1, 1985. View a Webcast of the official May 20 celebration at the National Archives Building in Washington, DC:
Washington, D.C., March 7, 2005
Ninth Archivist of US sworn in. On Wednesday, February 16, Dr. Allen Weinstein, a noted scholar and professor of history and a recognized leader in global democracy issues, took office as the ninth Archivist of the United States. He was sworn in on March 7, 2005 with remarks by U.S. Supreme Court Justice Ruth Bader Ginsburg.
College Park, Maryland, January 25, 2005
The National Archives and Records Administration (NARA) Web Harvest, a snapshot of Federal Web sites at the end of President G. W. Bush's first Administration
form a NARA memo (Thanks to Jill L
Schneider for the heads-up on this announcement):
...The harvest of Federal web sites from the end of the first term of the George W. Bush Presidential Administration, captured during the first quarter of fiscal year 2005, is now available for public viewing.
Fairfield New Jersey, January 13, 2005
"S-OX Making an Impact on Not for Profits," Sarbanes -Oxley Compliance Journal. "As a best practice, not-for-profits should create and enforce document destruction and whistleblower policies. Doing so is a cost-effective way to ensure compliance with Sarbanes-Oxley." (Thanks to Peter Kurilecz for the heads-up on this announcement.)
Arlington, Virginia, November 16, 2004
The OpenReader™ Consortium Project , CIOs, IT Directors, Electronic Records and Digital Library Managers Take Note!
"OpenReader™ is a cooperative project to create next-generation software for reading digital publications. The software and accompanying format are for books, periodicals, newspapers, business documents, and other similar types of publications — most any type of content best presented in a page-based manner. The OpenReader System will be open source, built upon XML and related open standards....The OpenReader format, now in the initial stages of development, will be a single, portable, compressed archive file which will internally contain (“encapsulate”) a recognized XML/CSS-based framework representing one or more publications...."
This project has enormous potential for long-term access to electronic records and other digital objects. Originally conceived as a multi-media reader for e-books, newspapers and other publications, it will also be developed for digital documents including electronic records. Principal founders of the OpenReader™ Consortium Founders include Jon Noring, Rick Barry and David Rothman. Further information may be found here. The founders are seeking inputs from the archives and records management community on ways in which to enhance OpenReader so as to more fully accommodate electronic records access needs in all major native formats, including multi-media records. Please contact Rick Barry at <rickbarry at aol.com>.
Arlington, Virginia, November 15, 2004
"National Archives and Records Administration officials have proposed revising federal e-mail policies, permitting agency officials to discard some e-mail messages after a limited time without preserving copies of them.
"The proposed rule represents a significant shift from current e-mail retention policies, which some federal records managers find burdensome. But public interest group officials, who have opposed federal electronic records policies in the past, said the proposed rule change could result in important historical records being lost...."
Washington, D.C. November 12, 2004
NARA unveils incredible "Public Vaults" with hi-tech access to original historical documents
In partnership with the private-sector Foundation for the National Archives, and as one of its National Archives Experience projects, the National Archives and Records Administration opened an extraordinary assemblage of over 1000 documents to the public on November 12, 2004 in its permanent "Public Vaults" exhibit in the National Archives Building in Washington, D.C. next to the Rotunda for the Charters of Freedom where the Declaration of Independence, Constitution and Bill of Rights are kept in their refurbished "elevator" viewing pods. My memory isn't what it used to be, but I will never forget this experience as long as I live, and I can't wait to go back. It is the most advanced museum production anywhere around, marrying state of the art technology and museum/space design with a wide ranging spectrum of original historical documents very cleverly and interactively presented, including multimedia objects. Of course, the real stars of the show range from a penciled note hand-scribbled by FDR in his White House bedroom when he was informed in the middle of the night of the September 1, 1939 invasion of Poland, opening the first chapter of the beginning of World War II, to Kent State footage, to an investigation of the sinking of the Titanic, to a wax recording of Teddy Roosevelt and genealogical documents of Henry David Thoreau and Alfred Hitchcock. And even some objects, such as the original Zapruder camera that is the only known camera to have captured the entire assassination of President Kennedy. The objects are thematically organized along lines of the Preamble of the Constitution -- We the People, To Form a More Perfect Union, etc. The self-guided exhibit is truly awesome. The specific exhibits will change over time. This is just a taste of what is to come. Thus, for those of you fortunate enough to live within driving distance of the nation's capital, go see it as soon as you can. For those of you who aren't so close, put this high on your list of things to do the next time you come to Washington or make it a good reason in itself to come to Washington. This will surely top the list of essential tourist stops for a long time to come. More than just something for the tourist's check-off list, whatever your nationality may be, it is something that will tug at your heart as the stuff that democracy was made from. And don't forget the real message here: Old records are just formerly new records that have been protected and kept accessible over time. Let's think about this exhibit as we think about how well or poorly we are doing capturing today's "new" records. Archival records and history are marvelous, but much more so if we put them into today's perspectives of current records and current events and decision making.
For a brief introduction, see NARA's November 12 announcement of the opening of the Vaults. For a more detailed online guide with some virtual samples of the objects there, see The National Archives Experience. RB
Washington, D. C. November 16, 2004
government promises anyone with a computer will have access within a few years
to millions of pages from old newspapers, a slice of American history to be
viewed now only by visiting local libraries, newspaper offices or the nation's
first of what's expected to be 30 million digitized pages from papers published
from 1836 through 1922 will be available in 2006....The National Endowment for
the Humanities is working on the project with the Library of Congress, which has
embarked on a broader project to preserve records of American newspapers dating
from the late 1600s."
Washington, D.C., September 28, 2004
"SEC to make online authentication more stringent," by William Jackson
"The Securities and Exchange Commission wants to be
sure it knows whom it is dealing with when documents are filed through its
Electronic Data Gathering, Analysis and Retrieval system.
"'We’re looking at implementing a new authentication system to prevent people from fraudulently filing,' SEC chief security officer Chrisan Herrod said...."
Washington, D.C., September 27, 2004
"Records are records, no matter what the format,"
by Richard W. Walker
"A case a few years ago involving the Bureau of
Indian Affairs underscores what can happen when an agency hasn’t implemented
effective policies and procedures to preserve and protect electronic
"Between Dec. 1, 2001, and Oct. 1, 2002, a BIA official deleted e-mail messages relating to a court dispute over American Indian trust funds..."
Washington, D.C., September 27, 2004
"NARA prepares for a new era in records management," by Jason Miller
"The numbers are enormous—1 billion military
personnel files and 600 million Census Bureau records, to name just two
examples. Federal agencies are producing millions of records each year and are
struggling to manage them.
"In addition, records management has not been the most popular subject among agency executives, leaving records managers paddling against the managerial current. The National Archives and Records Administration recognized the e-records glut early on and since 1997 has been working on a solution—the Electronic Records Archive system...."
Arlington, Virginia, July 19, 2004
Where does the recordkeeping buck stop? by Sara Michael
"According to the report from the Electronic Records Policy Working Group, most experts already acknowledge that electronic records are poorly managed. To fix that, the report recommends user-training programs as a way of encouraging better records practices. Some electronic-records experts, however, have criticized the findings....Rick Barry said the report is lacking in criticism of records managers and senior-level agency managers. 'I find no fault with anything said in the report — but [with] what hasn't been said and what might be said,' said Barry, a principal at Barry Associates.'..."
Washington, DC, June 28, 2004
BARRIERS TO THE EFFECTIVE MANAGEMENT OF GOVERNMENT INFORMATION ON THE INTERNET AND OTHER ELECTRONIC RECORDS, A REPORT TO THE INTERAGENCY COMMITTEE ON GOVERNMENT INFORMATION, by the Electronic Records Policy Working Group, Michael Kurtz, Chair, June 28, 2004, Draft
Comments were requested by August 1, 2004
Arlington, Virginia, June 21, 2004
Making technology work for record management by Sara Michael
"Technology and records managers typically don't understand one another. Historically, a tension exists between the two camps, but as the disciplines evolve, they are becoming more intricately linked, and increasing the need for understanding on both sides, analysts said....Records management consultant Rick Barry agreed. 'Records were and are seen as the paper evidence of the organization's work and thus of little concern to the IT manager,' he said. 'This is no longer true' now that many records are born digital....Many agencies put the records management duties in the chief information officer's shop when it should be a separate organization to allow for checks and balances between the two, said William Hooton, the FBI's assistant director for records management...."
Arlington, Virginia, June 21, 2004
In the records management community, they say that the intensity of an agency's interest in records can be directly tied to how recently the agency experienced a records disaster. For the FBI, that rule became all too familiar....'Clearly, we didn't have our act together,' said William Hooton, assistant director of the FBI's Records Management Division. 'We didn't even know what we had....We didn't have time [and] I didn't want to train people...We were able to do this because the director approved SES positions. Records management might be a grade 12 at other agencies, which is ludicrous.'.... Records management is being incorporated into enterprise content management, particularly since technology has created forms of records, such as e-mail and instant messaging, said Rick Barry, a records management consultant and principal with Barry Associates in Arlington, Va. However, content management systems are still catching up...."
Washington, D.C., May 2004
John B. Horrigan, “How Americans Get in Touch with Government,” report of a survey of the Pew Internet & American Life Project, May 2004, Washington, D.C., May 2004. "Internet users are increasingly turning to e-government sites to carry out their business with government. But Internet users and non-users alike value having more than one way to get in touch with government."
Chicago, Illinois, May 24-26
The Twelfth Annual National Conference, "Managing Electronic Records," sponsored by Cohasset Associates, will be held at the Westin Michigan Avenue Hotel in Chicago May 24-26. The National Conference on Managing Electronic Records (MER) is the only annual conference that focuses exclusively on the life-cycle management of electronic records.
ARMA/AIIM/Cohasset White Paper: Electronic Records Management Survey: A Call to Action
Brisbane, Australia, May 17, 2004
"Three Little Words," ("They've been shredded!"), Australian Broadcasting Company's TV program about Kevin Lindeberg and the internationally infamous Heiner case concerning the Queensland State Archives destruction of litigious records and the current Parliamentary inquiry into what has become known as "Shreddergate".
Arlington, Virginia, May 20, 2004
"Government Printing Office officials are looking for so-called fugitive documents and plan on sending a Web crawler out to find them. As more federal agencies publish government information on Web sites without notifying GPO, important documents that should be indexed, catalogued and preserved for public access in the Federal Depository Library Program have instead become "fugitive" documents, according to GPO officials...."
Arlington, Virginia, April 27, 2004
Thank You ARMA-Winnipeg, AMA Winnipeg, and...Winnipeg!!!
Arlington, Virginia, April 15, 2004
overseers push for architecture spot
Arlington, Virginia, March 15, 2004
NARA seeks comments on rule changes
"Officials at the National Archives and Records Administration announced today that they are seeking comments from other federal agencies and from the public on proposed revisions to the agency's rules for managing federal records....According to NARA officials, IT staff members who manage the information systems that contain electronic records do so according to their own procedures, which are sometimes at odds with practices that federal records managers consider optimal...."
Arlington, Virginia, January 12, 2004
Eye on IT programs: Agency programs serve as test beds for the latest thinking in technology and policy
"There are still many records management experts in government and industry keeping an eye on Congress to make sure appropriators understand that slowing down the Electronic Records Archives will slow down many e-government efforts, said Rick Barry, a records management consultant and principal with Barry Associates in Arlington, Va....NARA is also relying on advice and recommendations from the National Academies. Program officials have been addressing all of the concerns raised by others and are moving forward with confidence with their plan, according to ERA Program Director Ken Thibodeau."
Toronto, July 28, 2003
The electronic genie
"There is a story that neatly summarizes the challenges archivists face as they grapple with the digital revolution."
Thanks to Terry Cook for the heads up on this article.
Brisbane, Australia, June 13, 2003
Fingleton adviser ignorant of law
"THE lawyer who instructed jailed Chief Magistrate Di Fingleton that it was appropriate to send fellow magistrate Basil Gribbin an e-mail later found to be evidence of a retaliatory threat has admitted he did not know it was a crime...."
(Thanks to Kevin Lindeberg for the heads-up on this article.)
Arlington, Virginia, June 2 and 9, 2003
"Saving the future now: Commentary," Part 1 of a two-part column, by Rick Barry, Federal Computer Week, June 2,2003. This OpEd piece was written at the invitation of FCW to summarize a presentation made to the National Academies Computer Science & Telecommunications Board Committee on Digital Archives and the National Archives and Records Administration.
"Nearly everyone knows documents are increasingly 'born digital' — and often are never even used in paper form. But not everyone realizes that digital documents constitute public records. Some of those records are only trivial in value, while others may be needed for a few years. But a very small portion is of enduring value, important to the 'life of the Republic' Judgments about which records are trivial and which are substantive are critical. Serious human rights and public accountability issues are at stake for the government and the public. Indeed, Eduard Mark, an Air Force historian, wrote in an April 24 online discussion with other historians that the system to maintain federal records has "collapsed utterly..."
Part 2 "Record challenges: Commentary," of a two-part column, by Rick Barry, Federal Computer Week, June 9,2003.
"[NARA's] practice redesign and ERA program are crucial not only for our federal records system, but also for state and local governments and business, because they face similar issues and few have the will and resources to fashion long-term solutions themselves. It is essential that the president, Cabinet members and members of Congress provide NARA with the tools necessary to get it right — and that NARA uses them wisely."
Arlington, Virginia, June 2, 2003
," by Maggie Biggs, Federal Computer Week.
"Instant messaging technology is both a boon and a bane for agencies. On the plus side of the ledger, IM provides 'presence awareness' that can rapidly link internal and external participants. Dynamic, multiparticipant meetings can be held via IM — and so can one-on-one conversations between employees, customers and business partners. Documents and desktop applications can be shared and files transferred. In short, IM can boost productivity and enhance an agency's collaboration and problem-solving capabilities. On the negative side of the ledger, IM introduces security risks and the potential for a reduction in productivity."
This excellent article gets the IM issue out of the closet, presents its pros and cons and compares current IM products. Unfortunately, it fails to even mention the fact that, like email, IM can very well constitute records, and the issues that gives rise to even beyond those with email, due to the absence of necessary metadata and related recordkeeping functionality. Clearly, CIO, corporate attorneys and other executives are going to have to go through the same learning process as was the case with email. RB
Canberra, 26 March 2003
Washington, D.C., March 10, 2003
"E-archiving still lacks enforcement," by Diane Frank, Federal Computer Week.
"NARA issued draft guidelines in July 2002 defining a new records management and archiving approach — the Redesign of Federal Records Management, which includes an oversight and assessment plan.
"But the agency cannot simply assess agencies' programs, Rick Barry, an electronic records consultant, told NARA and the National Academies' Digital Archiving Committee Feb. 27. NARA must also take a more active role in ensuring that all agencies adopt the different approach outlined in the draft, he said.
"NARA officials may lack the skills or power to enforce the guidelines, Barry said. He suggested that officials examine legislative changes or, to address short-term needs, work with the White House to develop an executive order."
Arlington, Virginia, February 27, 2003
At the invitation of the National Academies, Computer Science and Technology Board's (CSTB) Committee on Digital Archiving and the National Archives and Records Administration, Rick Barry made a presentation to the CSTB group on “Electronic Records: Stops down the garden path; looking over the wall.” (This is a MS PowerPoint™ presentation. It may take longer to load.)
Arlington, Virginia, January 29, 2003
"REPORT ON THE SOCIETY AND ARCHIVES SURVEY," 29 January 2003, by Rick Barry, Barry Associates. See the: Report Table of Contents, including links to other Survey Documentation; 2-page Executive Summary; and Full Report
Thank you to the 671 people who completed the Society and Archives Survey in time for a preliminary report of the results to be sent to several national archivists and their representatives and other delegates just prior to the Nov 13-16, 2002 ICA-CITRA meeting. Regrettably, the agenda for the meeting would not permit tabling of the report or any of its findings for discussion by CITRA member. There were several presentations at the meeting and Abstracts are accessible on the ICA-CITRA website. US Archivist John Carlin's presentation, "Records Matter: Developing the U.S. National Archives Experience," is published here in the Guest Authors Section. R.B.
Washington, D.C., February 21, 2003
"LOC to save data 'born digital'"
"The Library of Congress introduced a plan last week for preserving Web sites, CDs, electronic journals and other digital information. The National Digital Information Infrastructure and Preservation Program has been approved by Congress and received funding, and now archivists face the daunting task of figuring out just how to save information that was 'born digital.'" (Thanks to Peter A. Kurilecz for the heads-up on this announcement.)
What about the Website??? (27 January 2003)
WWW.RBARRY.COM has now been changed to WWW.MYBESTDOCS.COM Please change your organizational links and personal bookmarks. This website is now up for sale. Referrals are welcomed. See more on this. Many organizations have links to www.rbarry.com and, from my mail, many individuals have bookmarked rbarry.com. .
The Hague, January 17, 2003
Maureen Potter, Experiment Operator, Testbed Digitale Bewaring, informed the ERECS discussion list about important on-going work to develop a tool to covert email messages to a standard format: "Members of the list may be interested in the work we have undertaken at the Digital Preservation Testbed (Testbed Digitale Bewaring) in the Netherlands, on converting e-mail messages to XML for long term preservation." While the ERECS posting is limited to preservation techniques for email, TDB is involved in a broader research program that includes testing migration, emulation and XML approaches to digital preservation and developing tools for text documents, spreadsheets and databases as well as email. The research project also addresses authenticity requirements and preservation metadata. See the full posting concerning the email aspects that are published here with the kind permission of the author and Mr. Larry Medina.
Chicago, January 15, 2003
Teresa Brinati, Director of Publishing, Society of American Archivists announced the TOC of the American Archivist, vol. 65, no. 2 (fall/winter 2002) including an on-line review of: Effective Approaches for Managing Electronic Records and Archives,
Edited by Bruce W. Dearstyne. Review essay by Matthew B. Veatch, Kansas State Historical Society:
"Overwhelming, insurmountable, insoluble. Archivists and records managers have applied these and many other fatalistic adjectives to the vexing problem of electronic records management and preservation. Richard E. Barry, veteran student of the issue and scene-setting essayist for the volume under review, rightly admonishes us that hand wringing and whining over electronic records must cease. Archivists and records managers, Barry emphasizes, “are required to do what needs to be done to properly preserve and otherwise manage record[s] whether they like the new technologies that produce them or not” (p. 8). There is no magic bullet nor is one likely to appear; but, as the authors in this excellent new collection of essays make clear, information professionals have developed over the past decade a variety of effective, context-sensitive electronic records management strategies. Managing and preserving access to digital records is not and never will be easy; but it is not an impossible task. Government and corporate archivists and records managers seeking to establish electronic records programs should take advantage of the sound practical advice offered in this timely book...."
Read Veatch's full Book Review essay
Read TOC and Editor's Preface: Effective Approaches for Managing Electronic Records and Archives
Read Rick Barry's opening chapter: Technology and the Transformation of the Workplace: Lessons Learned Traveling Down the Garden Path
Canberra, Wednesday, 11 December 2002
AGLS Metadata Standard, AS 5044ORDER IN THE CHAOS OF CYBERSPACE!
A new website Standard with the potential to revolutionise the way information is sorted on the Internet willl be launched at the National Archives of Australia at 11 am on Wednesday 11 December. Lists of irrelevant websites generated by web searches will be a thing of the past thanks to the Australian Standard developed by the National Archives, Standards Australia, industry, and state governments. The Standard promises to eliminate the hundreds of irrelevant 'hits' usually generated by search engines.
Click here for: full press release.
Click here for: AGLS Metadata Element Set: Part I: Reference Description, Version 1.3 and Usage Guide (Thanks to Adrian Cunningham for the heads up on these announcements.)
London, Wednesday, 20 November, 2002
You are in: Technology
"Microsoft plans online life archive." This announcement will be of special interest to genealogists, manuscript archivists and archivists and records managers in general who are concerned about personal electronic records, and tools for preserving such records over time. The article states, "Microsoft researchers are working on ways to create a "back-up brain" that will do a much better job of containing and cataloguing every picture you take, document you write or conversation you record....The idea of a vast repository of personal information was first floated in 1945 by US academic Vannevar Bush in an article called As We May Think for the Atlantic Monthly." (Thanks to Terry Cook for the heads up on this article.)
Marseilles, November 13-16, 2002
Announcement of the XXXVIth International Round Table Conference on Archives (CITRA) meeting, Marseilles, November 13-16, 2002, the theme of which is "How does society perceive archives?" posting on the Canadian Archivists list by Katherine Phillips. The portion of the posting relating to the CITRA meeting is bolded by R. Barry to make that portion of the posting easier to locate. Rick Barry challenged CITRA member national archives to seek out perspectives and recommendations for improving society's perception of archives and archivists in his keynote presentation to the Records Management Association of Australia's 2002 National Convention. "Transacting e-Business and e-Government: is ARM being passed by?"
Washington, D.C., October 28, 2002
The General Accounting Office (GAO) today released the following reports: Employee Privacy: Computer-Use Monitoring Practices and Policies of Selected Companies (GAO-02-717). September 27, 2002.
See a summary of this important report and link to the full report here and in the HOT TOPICS/E-com-E-mail section. (Thanks to Peter A. Kurilecz for the heads-up on this announcement.)
Washington, D.C., September 17, 2002
"President Bush Announces Our Documents Initiative"
Today President George W. Bush observed the 215th anniversary of the signing of the United States Constitution by announcing a national initiative titled “Our Documents: A National Initiative on American History, Civics, and Service.” “Our Documents” was created through a collaboration between National History Day (NHD), the National Archives and Records Administration, the Corporation for National and Community Service and the USA Freedom Corps in order to promote public exploration and understanding of how our rights and responsibilities as Americans have taken shape over time. [This resource has been added to the Special Recourses section of mybestdocs.com.] (Thanks to Lew Bellardo for the heads-up on this announcement.)
Arlington, VA, September 7, 2002
10th Annual MER Conference September 23 - 25, 2002 in Chicago
Brisbane, September 2002
Two breaking stories on the Heiner case from The Queensland Independent, September 2002, published here with the kind permission of the editor, Bruce Grundy.
"'Shreddergate' ranked one of last century's worst cover-ups," by Adam Hicks
THE Heiner "Shreddergate" affair in Queensland has been ranked among the worst document-shredding scandals of the past century by an international publication on accountability and record-keeping in modern society.
The United States-published Archives and the Public Good is a collection of articles and case studies by a host of international expert archivists, designed to be used as a teaching tool in universities around the world.
"ACCC seeks advice," by Bruce Grundy
AUSTRALIA'S powerful consumer watchdog, the Competition and Consumer Commission (ACCC), has taken legal advice to determine its power "to take action against the Crown Solicitor of Queensland" over the destruction of documents gathered by an inquiry into a children's detention centre in Brisbane 13 years ago. The action of the commission follows its recent interest in a case in Victoria in which a tobacco company being sued for damages by a cancer victim had destroyed documents relevant to the woman's claim.
London, 12 July 2002
"Historic Manuscripts Commission is to merge with the Public Record Office." The Council for Museums, Archives and Libraries warmly welcomes the announcement today by Baroness Blackstone, Minister of State for the Arts, that the Historic Manuscripts Commission is to merge with the Public Record Office.
New York, New York, March 25, 2002
"The Social Life of Paper: Looking for method in the mess," by Malcolm Gladwell. This article was widely discussed on the Australian Archivists List, thanks to a posting by Kym Muller, Collection Documentation, National Archives of Australia.
College Park, MD, January 25, 2002
NARA to Release 1930 Census Data
See also Canadian Archives (ARCAN) List posting of Jan 25, 2002 on subject by P. Nielson.
For a complete listing of National Archives regional facilities and opening times, check the NARA web site at:
For more information on the 1930 census, see
Arlington, VA, January 4, 2002
Retiring...again! Clients and visitors will wish to know that Barry Associates will be closing its doors at the end of 2002. See more on this.
New York Times, July 12, 2002
Jonathan D. Glater, "Companies Rethink What to Shred, and When," Spurred by repeated scandals and the specter of legislation, companies are examining their document-retention policies, making sure that the procedures are up to date and that employees are complying with them, according to lawyers who advise corporations. Companies are also struggling with questions of what to do about electronic documents.
The Plain Dealer, July 15, 2002
Chris Seper, Plain Dealer Reporter, "Self-shredding e-mail." An upcoming version of Microsoft's e-mail program Outlook will let authors decide how long an e-mail message will exist and whether it can be sent to other people or printed out for posterity.
Darwin, Northern Territory, Australia
November 21, 2001
Barry Garside, Acting Director of the Northern Territory Archives Service informed the Australian archives list that the Australian Northern Territory Attorney-General's Department has announced the issuance of a Draft Information Bill for public comment that, because of its comprehensive nature, may offer an excellent model for other government organizations internationally. The Bill offers an integrated legislative package that deals with the issues of freedom of information, privacy and records management. (The package does not include whistleblower protection provisions.) Garside's posting is published here with his kind permission.
Framingham, MA, September 15, 2001
"Are You Sure You Want to Save That?" by Ian Spingsteel, CIO Magazine
At most companies, managing electronic records means backing up everything in case disaster strikes. But that can get you in trouble, too, if you don't know what you're saving and why. This is an excellent article to help bring CIOs into the discussion of electronic records. CIOs should see if their archivist/records manager has read this, and vice versa. Use it as a vehicle to begin a dialogue. (CIO Magazine is a leading journal for chief information officers and directors of IT departments.)
Ottawa, ON September 14, 2001
Terry Cook's appeal to Canadian Archivists for advocacy of the UNESCO RESOLUTION ON DIGITAL HERITAGE PRESERVATION
College Park, MD, July 30, 2001
Deputy US Archivist, Lew Bellardo's July 31, 2001 Email reply to Rick Barry's July 25, 2001 Email to Ms. Shirley M. Hart, US Observer to UNESCO and Mr. John Carlin, Archivist to the US; subject: Draft UNESCO RESOLUTION on DIGITAL PRESERVATION
Arlington, VA, July 25, 2001
Rick Barry's July 25, 2001 Email to Ms. Shirley M. Hart, US Observer to UNESCO and Mr. John Carlin, Archivist to the US; subject: Draft UNESCO RESOLUTION on DIGITAL PRESERVATION for presentation at UNESCO General Conference in Paris, October 15, 2001.
Alexandria, Virginia, July 2001
"Don't Touch That 'Send' Button!" by Andrea C. Poe, HR Magazine, Vol. 46, No7, page 74-80, July, 2001. HR Magazine is the premier human resources journal of the Society of Human Resource Management. This excellent article on current email issues includes stories of email abuse and related policy and guidelines. It provides tips and has links to other resources not included in the guidelines, including Barry Associates "Recommended Email and Internet Etiquette (Netiquette) Guide." The article includes results of the authors interviews with Barry Associates Principal, Rick Barry, Edie Hedlin (Director of the Smithsonian Institute Archives), Coralee Whitcomb (President, Computer Professionals for Social Responsibility) and others. (HR, also has an excellent regular column on "HR Technology".)
Alexandria, VA, June 2001
"Paper Hoarders vs. Byte Manipulators: Can we Reconcile Good Records Management With Good Information Management?" by David Rothman, business and technology author, national coordinator of TeleRead and Managing Editor of Fee-Only Investor newsletter, Windsor Asset Management. An IT author and guru's guru speaks to the CIO community with a records management wakeup call. Originally published in The Year in Computing 2000, Volume 4, No. 1, a CIO Council sponsored publication.
Arlington, VA, September 21, 2000
Press Release from Barry Associates on "UCITA or U-Cheat-A? What's in the new computer legislation for business consumers and ordinary citizens?" - Rick Barry's presentation to the VIT (Virginia Internet Technology) Conference 2000.
Annapolis, MD, September, 2000
"The Lack of a Formal E-Mail Policy Can Create Risk of Liability" by Susan Hash, CCMReview
"Like it or not, the organization is responsible for any misuse of its e-mail,” says Rick Barry, principal of Barry Associates, a consultant in information management and electronic records management in Arlington, VA....An increasingly popular attack in a court situation is on the vulnerability of the recordkeeping system,” says Barry. “To demonstrate that yours is trustworthy, you need to show that you have a policy, every employee is trained and updated regularly on it, and that you have a signed test they took to prove it.” Yet, it is important to get the basic policy in place as soon as possible. “A call center that is sleepily going through this is placing its organization extremely at risk — from a product liability point of view, from the point of view of its internal employees bringing suit, or whatever,” says Barry. “This is an enterprise wide issue.” This article features excerpts from Rick Barry's Net Etiquette and E-Com Policy Guidelines.
Washington, DC, October 1999
"NARA fees miff feds: Charges would help archives prepare for electronic records". Extract from an article in Federal Computer Week
"The upside of all this is that it is an attempt on the part of government to do more 'pay as you go funding' for its work," said Rick Barry, principal of Barry Associates, Arlington, Va. "The downside is the possibility that some in the private sector might be able to under price [NARA]."
Overturn of e-records decision no reason to let up, by
Judge Douglas Ginsburg of the U.S. Circuit Court of Appeals for the District of Columbia overturned the Public Citizen v. Carlin decision that would have disallowed agencies from destroying electronic records without guidance from the National Archives and Records Administration, even when paper copies were kept. Judge Ginsburg's decision could become a win-win situation.
Ottawa, July 5, 1999
"The Role of the National Archives of Canada and the National Library of Canada," Report submitted to the Honourable Sheila Copps by Dr. John English Consultants: Ms. Jane Beaumont and Dr. Marcel Caya, (Canadian Heritage, 1999).
Washington, DC, May 1999
Deca-Millennium man for Barry Associates Web site. Newfoundland archives graduate wins Rick's prize as site's first 10k visitor.
Canadian honours graduate archivist Greg Raymond Walsh was the lucky 10,001st visitor to the Barry Associates web pages and winner of Rick Barrys $US100 prize for the sites tenth millennium man. The site counter rolled over to five figures on the same late April day Rick announced the prize on his page and on listservers. Rick said later: "I didnt get a claim for the number 10,000, so Im very glad that Greg got in touch with 10,001. In fact, of course, that made him really the first in the new millennium for Barry Associates."
Wellington, NZ, March 1999
Rick Barry's 1999 New Zealand Workshops. Kiwi recordkeepers driven hard in one-day events.
Wellington, NZ, March 1999
N.Z. ARM professionals find multiple email policy failings. Breakout sessions at Rick Barry workshops.
Washington, DC, March , 1998
Federal Computer Week: Extract from leading article "Judge's ruling on storage of digital files expected this week".
"A federal judge may decide this week whether agencies have to evaluate all existing electronic files and decide how long they should be preserved. Despite efforts by the National Archives and Records Administration to craft a short-term digital records policy, a top NARA official said it is not practical for agencies to store all electronic files. ...
"Rick Barry, an Arlington, Va.-based consultant who is advising the electronic-records working group, said some electronic documents, such as payroll records, would be "amenable to scheduling automatically'' because they are created and maintained within a computer system that is used for a specific business function. But sorting files inside e-mail systems, which support multiple agency operations, requires human intervention "in [the] absence of some sophisticated intelligent software, which is just coming out,'' he said. "That's the first weak link in the chain,'' Barry added, because the people who create the documents are left to decide whether those documents need to be retained. That could lead, he said, to an incomplete trail of records because the person who sends an e-mail might retain it, but the person who replies to it might not save his answer."
Other publications by other authors that include case studies of work by Rick Barry or other interview topics.
Friar, Bronwyn, "Real Problems, Real Solutions" in PC WORLD, September, 1993, pp. 35-39, article about Rick Barry’s work on human factors, environmental and facilities related information management projects.
Lacey, Julia, How to Survive Your Computer Workstation, CRT Services, Inc. Publications, P.O. Box 1525, Kerryville TX, 78029, 1990, about Rick Barry's work as Chief Officer, Human Factors, Technology and Facilities Integration at the World Bank.
Marschall, Daniel and Judith Gregory, Office Automation: Jekyll or Hyde?; see chapter on "Staff Participation in Office Systems: Two Case Studies at the World Bank", Working Women Education Fund, Cleveland OH, 1983.
Perry, Tekla S., Sr. Editor, "Today's View of Magnetic Fields," IEEE Spectrum, journal of the Institute of Electrical and Electronic Engineers, December 1994, p. 14.
Rothman, David H., The Silicon Jungle; see chapter on "The Hal Syndrome", Ballantine Books, New York, 1985.
Smith, Clive D., "Implementation of Imaging Technology for Recordkeeping at the World Bank," Bulletin of the American Society for Information Science, June/July 1997, p.25; includes a report on a study done by Rick Barry in which the Bank's IRIS system was evaluated using the U. of Pittsburgh functional requirements as benchmarks.
VDT News: The Computer Health & Safety Report, "Designing a Low EMF Office," May/June 1993 issue; article about Rick Barry's roles in spearheading a project to reduce the levels of electromagnetic fields emanated by building and office systems in the design of the World Bank's new headquarters building in Washington, D.C.
Wall, Thomas, "Technology Goes for the Green" in the "Managing" column of Beyond Computing (IBM), June 1995, pp. 34-37, including coverage of Rick Barry's work in the office technology field.
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