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Recent Papers by Rick Barry
Papers by Rick Barry previously in this section that were published earlier than 2001 have been transferred to the Other Papers section.
Use of papers by Rick Barry. Use of any papers on this site to sell requires the prior written approval of the author. For use of individual papers, except where specifically noted that a paper may not be reproduced without the prior written consent of the author, e.g. the "Report on the Society and Archives Survey," visitors may make use of other papers by R. E. Barry (only) with attribution to the author and this website and, where applicable, the print media where they were originally published. University students are permitted to use multiple papers by the author for classroom purposes and papers with appropriate citation and attribution to the author and this website. Use of papers in published books requires prior written permission of the author. Papers by other authors require their individual, prior written permission to reproduce.
"Giving it away…about giving it away", a checklist reflecting a personal experience in donating a family letter to the National World War II Museum, published in the Society of Archivists Business Archives Section Newsletter, February 2011.
NHPRC: Testimony to the House Subcommittee on Financial Services and General Government," June 14, 2011. Email testimony in support of the reinstatement of National Historical Publication and Research Commission's budget, at least to the previously authorized level of $10 million.
"Keeping Records in Changing Organizations," in Controlling the Past: Documenting Society and Institutions, (Essays in Honor of Helen Willa Samuels), Terry Cook, Editor, p.195-216, Society of American Archivists, 2011, pp.434.
"Barry Family Journal", a personal and ongoing exercise in personal electronic records.
"Opinion piece – electronic records: now and then," the opening paper of the Records Management Journal of the UK in its 20th anniversary issue, vol. 20, no. 2 2010.
Finding aid and descriptive information for documents, many in electronic form including email, contributed by Richard Barry to the World Bank Archives on the occasion of his retirement from the Bank, where he served as chief of office systems and chief of information services. These documents were related to his role as chairman of the UN Advisory Committee for Coordination of Information Systems (ACCIS), Technical Panel on Electronic Records Management (1987-1990) and other subjects. The ACCIS Panel produced the report, Managing Electronic Records, Issues and Guidelines, published by the UN Sales Office, publication GV.E.89.9.15, N.Y., 1990. The documents were subsequently converted to paper form.
"Exploring the Essence of Records Management, Engaging with Experts: Proceedings" a review of the book by the same title Edited by Susan Childs, Susan Heaford and Julie McLeod, 2006. The conference adopted a novel and effective "witnessing" approach to its structure. This paper is a pre-publication version of a paper that was published in the Records Management Journal, Vol. 16, No. 1, 2006; Emerald Group Publishing Limited, Bradford, UK, pp. 57-66, and is published here with the kind permission of the publisher.
"Managing Electronic Records", a review of the book by the same title, edited by Julie McLeod and Catherine Hare in the context of a literature review of the topic: managing electronic records. This paper is a pre-publication version of a paper that was published in the Records Management Journal, Vol. 16, No. 1, 2006; Emerald Group Publishing Limited, Bradford, UK, pp. 57-66, and is published here with the kind permission of the publisher.
"NHPRC: Testimony to The House Committee on Appropriations", May 25, 2006 testimony in support of restoration and increase in the budget of the National Historical Publications and Records Commission (NHPRC).
"Overcoming Barriers to Major Users in Accessing Electronic Records: Results of a survey on Electronic Records Policy Working Group (ERPWG) Reports", November 22, 2005. This paper reflects results of an independent survey on that "Barriers" and "Recommendations" reports of the ERPWG. Key findings of the survey include:
- There is striking agreement (91%) on the relevance of the ERPWG reports' findings including other sectors and internationally, suggesting high expectations that NARA will develop solutions adaptable in local/state/private sector organizations and internationally.
- Most respondents were unaware of the ERPWG reports.
- Fewer than 2% of respondents and no ARM professionals had commented to ERPWG.
- Other related barriers and recommendations are also seen as critical.
- About two thirds of respondents (86% of respondents requiring almost daily access) disagree that: agencies that create records (program departments) understand the respondent's working needs for records.
- About half of respondents agree that agencies that manage records understand respondents' working needs for records, but half of those requiring almost daily access disagree.
- In addition results on ERPWG findings, other useful information was revealed from other questions and feedback, e.g.: the need to more formally identify and systematically reach out to NARA "stakeholder" communities; and that there was no substantive discussion of ERPWG findings on principal ARM or historian professional lists.
"Ya Got Trouble (Right Here in River City)." This paper formed the basis for abbreviated remarks made to the staff of the National Archives and Records Administration, May 20, 2005, on the occasion of NARA’s celebration of its 20th anniversary of independence. The extended paper: addresses challenges ("trouble") facing NARA relating to changing workpatterns and the use of new technologies in federal agencies; illustrates how information technology is being used in other organizations; and poses a vision of how Web technology might be employed to assist NARA in its outreach to the public and its research clients. It speaks to the need for change in the process for nominating new Archivists of the US and the need for study of the broader community of heritage institutions in the light of changing technologies and workpatterns and NARA's role in that community.View the May 20, 2005 webcast of 20th anniversary panel discussion at the National Archives Building in Washington, DC: Video Stream
"NHPRC: Testimony to The House Committee on Appropriations", testimony of April 24, 2005, in support of restoration and increase in the budget of the National Historical Publications and Records Commission (NHPRC).
"Web Sites as Recordkeeping and Recordmaking Systems", a paper discussing Web sites as significant organizational records, in The Information Management Journal, the professional journal of ARMA
"Ethics and the Archival Profession: Introduction and Case Studies", by Karen Benedict; a book review by Rick Barry for the American Archivist, professional journal of the Society of American Archivists.
"Ethics and Social Issues for Creators, Managers and Users of Records," keynote presentation at the Liverpool University Centre for Archive Studies (LUCAS) Conference on Political Pressure and the Archival Record, July 24, 2003. The original presentation at the LUCAS conference was a slide presentation. This item previously linked to the slide version of the presentation, which has now been substituted with this text version written more recently for the Conference Proceedings.
"Heritage groups challenge George W. Bush nominee for US Archivist: So What?" by Rick Barry and Mike Steemson, a paper discussing issues surrounding the process for nomination of the new Archivist of the US and some related organizational issues and international implications.
"Managing Distinctions: Enterprise Information, Document, Records, Knowledge and Content Management," Hype or serious trends in the document creation and exploitation? What are the red flags for information managers, archivists and records managers?
"Saving the future now: Commentary," a two-part column that appeared in Federal Computer Week, June 2 and June 9, 2003. "Nearly everyone knows documents are increasingly 'born digital' — and often are never even used in paper form. But not everyone realizes that digital documents constitute public records. Some of those records are only trivial in value, while others may be needed for a few years. But a very small portion is of enduring value, important to the 'life of the Republic' Judgments about which records are trivial and which are substantive are critical. Serious human rights and public accountability issues are at stake for the government and the public. Indeed, Eduard Mark, an Air Force historian, wrote in an April 24 online discussion with other historians that the system to maintain federal records has 'collapsed utterly'..."
"[NARA's] practice redesign and ERA program are crucial not only for our federal records system, but also for state and local governments and business, because they face similar issues and few have the will and resources to fashion long-term solutions themselves. It is essential that the president, Cabinet members and members of Congress provide NARA with the tools necessary to get it right — and that NARA uses them wisely."
“Electronic Records: Stops down the garden path; looking over the wall,” a presentation to the National Academies, Computer Science & Telecommunications Board (CSTB), Committee on Digital Archiving and National Archives and Records Administration, February 27, 2003. (This is a MS PowerPoint™ presentation. It may take longer to load.)
"Report on the Society and Archives Survey", 29 January 2003
Thank you to the 671 people who completed the Society and Archives Survey in time for a preliminary report of the results to be sent to several national archivists and their representatives and other delegates just prior to the Nov 13-16, 2002 ICA-CITRA meeting. Regrettably, the agenda for the meeting would not permit tabling of the report or any of its findings for discussion by CITRA member. R.B.
Barry Associates 1-Day Workshop: "Managing Electronic Records (Advanced)," part of a year-long workshop series sponsored by the South Carolina State Department of Archives and History under grant from the National Historical Publications and Records Commission, October 29, 2002.
Agenda of Topics:
- Important distinctions among enterprise information, documents, records, knowledge, and content management and related records management implications
- Recordmaking vs. recordkeeping systems
- Managing email, websites and all that jazz
- Preparing for new generations of workers, work patterns and technologies; including special post-911 issues
For a breakdown of the above topics, see Outline of Topics
"Lessons from 911 for Community Planning, Safety, Information and Records Management," Keynote presentation at the Municipal Association of Victoria, Australia 19 Sep 2002 conference on "Community Safety & Risk Management Conference". The presentation summarized Post-911 studies of the 911 terrorist attacks on the World Trade Center and Pentagon, including general emergency response preparedness and special information and records management issues and lessons learned. [This is a Powerpointä presentation that is rich in graphics so may be slow to load for many viewers.]
"Transacting e-Business: is RM being passed by?" Keynote presentation at the Records Management Association of Australia (RMAA) 2002 National Convention, 17 September 2002, Adelaide, Australia. This is a version of the presentation that was updated subsequent to the submission of the earlier version in time for the the pre-convention publication of the Convention Proceedings.
"A Personal Guide to Detecting and Avoiding Viruses and Hoaxes." I have observed messages that appeared to have infected file attachments that got through Internet Service Providers’ (ISP) firewalls on the rise in recent months. These precipitated questions and often the wrong responses in many cases on lists I belong to. The below message, or some form of it, has been posted to such lists when questions were raised about potential viruses or hoaxes. After the 3rd or 4th time in as many weeks, replying to such messages on unrelated professional lists, I decided to write something up and make it available on the Web, so that in future I can simply refer people to it.
"Technology and the Transformation of the Workplace: Lessons Learned Traveling Down the Garden Path," opening chapter of Effective Approaches for Managing Electronic Records and Archives, Bruce W. Dearstyne, Ed., Scarecrow Press, ISBN 0-8108-4200-9, 2002. View Table of Contents and Editor’s Preface and American Archivist REVIEW (Vol. 65, No. 2, Fall/Winter 2002). This chapter discusses relationships between technology and workplace patterns that govern how records are created and demonstrates the impact of these relationships on an organization’s recordkeeping risks and practices, particularly the growing use of recordmaking systems that are not recordkeeping systems. The author illustrates with personal work experiences in information management and technology and recordkeeping over the past forty years, highlights the impact of changing technology and work patterns on recordkeeping and fast forwards into the future.
"Recordmaking Systems That Aren't Recordkeeping Systems: Making sure IT doesn't get blindsided," A keynote presentation to the e-Records Solutions 2001 Conference, co-sponsored by the ARMA Houston Chapter and Tarian Software November 5-6, 2001 in Houston, Texas at the Westin Galleria Houston. (This is a MS PowerPoint™ presentation. It may take longer to load.)
"Recordmaking Systems That Aren't Recordkeeping Systems: Making sure IT doesn't get blindsided," Conference Keynote Presentation, South Carolina Information Technology Directors Association (SCITDA) 2001 Fall SCITDA Conference & Exposition, Ocean Dunes Resort and Villas, Myrtle Beach, South Carolina, September 9-12, 2001.(This is a MS PowerPoint™ presentation. It may take longer to load.)
"Making a Difference – Revisiting the IU Electronic Records Project Five Years Later: Commentary," Conference presentation at the Society of American Archivists Annual Meeting, Washington Hilton, August 27-September 2, 2001, Session 60. (See associated presentations by Phil Bantin and Rosemary Pleva Flynn.)
Book Review: "Authentic Electronic Records: Strategies for Long-Term Access" by Charles Dollar, published by Cohasset Associates . This is a book about the importance of, and options surrounding, continuing long-term access to the ever-growing mountain of digital information. While ostensibly written for archivists and records managers, it raises significant issues of concern to CIOs, CTOs, CKOs and other information management professionals. An excerpt of the book may be read by clicking here.
"Thinking about accountability, recordkeeping and Shelley Davis' Unbridled Power; a commentary". A new look at a fascinating book, Unbridled Power: Inside the Secret Culture of the IRS, by Shelley L. Davis. Originally published as a book review in Archives & Manuscripts, the journal of the Australian Society of Archivists, Rick Barry later developed this essay to further discuss serious questions raised by the book for the archives and records management community, policy makers and society more generally.
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